Save Money at the Office

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Small changes are all it takes to reduce waste and increase profits at your workplace. By taking the time to evaluate where your company can cut spending, you’ll discover that there is more money available than you may have suspected. Reducing your office’s energy and resource consumption is the best place to start. Create plans and implement policies that organize your goals and encourage staff to commit to reaching those goals. By following these ten steps, you can start saving money at the office today:Save Money at Office Save Money at the Office

  1. Reduce energy use. Start by turning down the thermostat. Just a few degrees can make a huge difference. Encourage employees to wear layers to work so that they regulate their own body temperatures as opposed to overheating the whole office. Turning lights off when leaving a room and unplugging equipment when not in use are easy ways to lighten your electric load.
  2. Reduce paper use. Email and voicemail are very powerful tools that could be used more intentionally to get your message across. Rather than print every document out digitize records and files and use an online form builder to keep paper use to a minimum. Digital communication is more efficient, less expensive, and more environmentally sustainable.
  3. Allow employees to telecommute. Less employees in the office means you can work out of a smaller space and there are less people using up energy and resources day to day. Telecommuting also lowers the cost of fuel and time for employees themselves.
  4. Talk to your vendors. They will often offer discounts for paying invoices early, so schedule your payments in advance. You may also pay less when ordering in bulk or bundling orders with another nearby business.
  5. Cut travel costs. Opt for less expensive flights and hotels and reserve pricey meals for important meetings, not your daily breakfast tab. Cut back on conferences and other trips that don’t directly increase revenue and travel only when the benefit outweighs the cost.
  6. Shop around. When in the market for new equipment or furniture, consider buying secondhand or refurbished items. Quality pieces will last and you’ll get them at a fraction of the new price.
  7. Manage your inventory. Though it may save to buy office supplies in bulk, avoid buying in excess. You are only tying your cash up in overstock and taking up space in your storage cabinets.
  8. Move your IT to the cloud. Payroll is most likely your biggest expense. By outsourcing your tech support, you may only pay for what you need, when you need it. Move software and digital files off your own desktop and into a virtual environment to reduce the need for upgrading your equipment every couple of years.
  9. Keep an eye on overtime. Though there may be high traffic times that require your employees to stay late, most of the year that is probably not be the case. Analyze employee time cards and determine who pushes the clock. Require those employees to clock out at their designated time and avoid paying time and a half.
  10. Find a less expensive space. It may be time to downsize or relocate. In this case, finding an office that costs less monthly frees up a lot of money for other more important business expenses.

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